DOCIPRO

About Our Software

  • WHAT IS DMS ?

  • As your organization broadens in scope, it’s only ideal that you do away with the paperwork and digitize the way how you handle documents and that is where our "Document Management Software"

  • WHERE IT WORKS ?

  • Cloud platform for sharing & storing documents is very easy.

  • SMARTER DMS

  • Spent money to manage your paper ,document with DMS.

  • How Does a Document Management System Work?

  • It captures documents. It stores documents. And it distributes and tracks documents.

Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner. Document management is how your organization stores, manages and tracks its electronic documents. Document management is one of the precursor technologies to content management, and not all that long ago was available solely on a stand-alone basis like its imaging, workflow, and archiving brethren. It provides some of the most basic functionality to content management, imposing controls and management capabilities onto otherwise “dumb” documents. This makes it so that when you have documents and need to use them, you are able to do so.

Services

Document Scanning & Indexing

We help you to design your information into industrial standard digital format.

Workflow Automation

Gain a data-driven view of document-based business processes. Dynamic visualisations highlight areas for workflow enhancement or automation, giving you a new view into business process trends, paper and storage costs and step-by-step process details.

Document Management Analysis

Apponext provide document management analysis service that includes analysis, design,training,implementation and support.

Digital Image documents

ORC which enables you to convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera into editable and searchable data.

Features

Time Saving Tool

Reduced Storage Space

Easier Retrival

Safely Access from Anywhere

Access from Mobile Devices

Full Text Search

Metadata Search

Audit Trails & Versioning

Workflows and Document Approvals

No Constraints or Limits

Online editing capabilities

Frequently Asked Questions

What is document management?

Document Management (also known as Electronic Document Management - EDM) is an information technology that has evolved over the past two decades from a basic "electronic filing cabinet" which stored scanned documents and images in electronic form on a server that could capture, index, and retrieve for future use. Today, Document Management is part of Enterprise Content Management and is a subset of Knowledge or Information Management.

How could my company or organization benefit from using a document management system?

Document management is a way to easily manage your paper files electronically and create more office space as well as saving time instead of spending precious minutes trying to find that paper document. Paper documents are scanned in and made into an image file (such as .tif) and filed electronically onto a computer storage hardware. You can easily retrieve, annotate, index and archive these files.

How do I prepare my business in case disaster strikes?

Always back up this information onto another media source, one that may stay in the office, but also onto a server that may be offsite or onto media that can be taken and stored offsite. One thing you must plan is how often you will backup this information. Having a few different off-site locations where this information is stored or backed up will help protect your time and financial investments.

How are my documents captured?

Either through scanning in paper documents using a high-speed scanner or through sending the document electronically via software application, email, or fax.

How can I retrieve my documents?

By entering the index data or by doing a query based upon how you have the items indexed.

What is OCR conversion??

OCR, Optical Character Recognition, is a technology where typed or printed documents can be scanned as an electronic image. The characters can be recognized from the image and translated into a text format such as ASCII. This can be done with documents where you may only have the printed or paper copy but do not have an electronic copy. The U.S. Postal Service uses OCR technology to process a lot of its mail. It is best to scan documents at a resolution of 300 dpi for the best character recognition.